Guidelines for Transportation Security

**December 2003**

Disclaimer

This document is intended for information only and sets out guidelines concerning the main security risks involved in the transportation and associated storage, loading or unloading of chemicals. The information contained in these guidelines is provided in good faith and, while it is accurate as far as the authors are aware, no representations or warranties are made with regards to its completeness. It is not intended to be a comprehensive guide to all detailed aspects of the transportation of chemicals.

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Table of Contents

1. Introduction
2. Scope
3. Security During Transport of Dangerous Goods
   • 3.1 Responsible Persons
   • 3.2 Records
   • 3.3 Review of Operations
   • 3.4 Training
   • 3.5 Reporting of Threats, Breaches or Incidents
   • 3.6 Security of Information
   • 3.7 Additional Measures
4. Security on Chemical Sites
   • 4.1 Site Security Management System
   • 4.2 Selection, Control, and Sub-contracting of Logistic Service Providers
     • 4.2.1 Selection and Control of Logistic Service Providers by Chemical Companies
     • 4.2.2 Sub-contracting
   • 4.3 Transport Operations Not Contracted by the Chemical Company
5. Appendix A
6. Appendix B
7. Contacts

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1. Introduction

These guidelines are intended for the management of chemical companies, transport companies, or other logistics service providers with responsibility for the secure transportation and associated storage, loading, or unloading of chemicals (raw materials and finished products). These guidelines do not attempt to provide a comprehensive overview of all security issues for chemical transports but concentrate on the main issues that should be considered when evaluating and implementing measures for security management.

2. Scope

These guidelines address the main security risks that are related to the transportation and associated storage, loading, or unloading of chemicals and the measures that should be taken to manage these risks. This document contains guidelines for:

• In-transit security during transport of dangerous goods (Section 3)
• Security on chemical sites involved in the transportation and associated storage, loading, or unloading of any goods (Section 4).

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3. Security During Transport of Dangerous Goods

Companies engaged in the transportation of dangerous goods by all modes of transport should take into account the security provisions included in Chapter 1.4 of the UN Recommendations on the Transport of Dangerous Goods (see Appendix A). For transport of dangerous goods by road, rail, and inland waterway, the modal security provisions included in UN Chapter 7.2 should also be taken into account (see Appendix A).

3.1 Responsible Persons

Companies should appoint a person (employee or external expert) with appropriate qualifications and competence, as the responsible person for security. This person should advise the management on the measures to be taken to reduce security risks. The person should also pass on suggestions and information from employees to management and provide information to employees involved in activities related to High Consequence Dangerous Goods.

3.2 Records

Companies should keep records on the transport of different types of High Consequence Dangerous Goods for 5 years and make them available to the authorities upon request. These data should be integrated into the annual report prepared by the Safety Advisor under section 1.8.3 of ADR.

3.3 Review of Operations

When establishing the Security Plan, management should review all current operations regarding storage, handling, and transportation of High Consequence Dangerous Goods. Periodic reviews should be carried out to assess security measures.

3.4 Training

Employees involved with High Consequence Dangerous Goods should receive security awareness training. This training should be part of existing training programs. New employees should receive clear information about security prevention measures.

3.5 Reporting of Threats, Breaches or Incidents

Employees should report any threat, breach, or incident related to security to management and/or the person responsible for security. Management should decide if the authorities need to be informed.

3.6 Security of Information

Employees should be instructed not to share information about the types of goods transported and handled by the company, except when required by other regulations or authorities. Additional confidentiality measures should be in place for communication between the Logistic Service Provider (LSP) and the driver.

3.7 Additional Measures

Each company should review whether their infrastructure and operations give rise to specific measures to reduce security risks.

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4. Security on Chemical Sites

These guidelines are intended for all chemical sites involved in the transportation and associated storage, loading, or unloading of goods.

4.1 Site Security Management System

Chemical companies should have a written management system addressing security risks related to transport operations. The system should include procedural, constructional (physical), and electronic security measures.

4.2 Selection, Control, and Sub-contracting of Logistic Service Providers (LSP)

4.2.1 Selection and Control of Logistic Service Providers by Chemical Companies

Chemical companies should:

• Assess each LSP using the SQAS questions related to security, supplemented if necessary with company-specific security requirements.
• Maintain a list of approved LSPs based on assessment results and include security clauses in contracts.
• Communicate and implement transit control, site control, and sub-contracting requirements to LSPs.

4.2.2 Sub-contracting

Sub-contractors should work under the procedures of the prime LSP, which remains responsible. Prime LSPs should:

• Assess and train sub-contractors.
• Maintain a list of approved sub-contractors and share it with the chemical company for approval.
• Prohibit sub-sub-contracting.

4.3 Transport Operations Not Contracted by the Chemical Company

Chemical companies should specify secure loading/unloading conditions to suppliers or customers when they are not the contracting party for the transport operation. Companies should ensure access control and monitor vehicle/driver movements on-site.

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Appendix A

Extract from "UN Recommendations on the Transport of Dangerous Goods, Model Regulations, Thirteenth Revised Version, United Nations"

Chapter 1.4 Security Provisions

Includes notes on general and High Consequence Dangerous Goods security provisions, security training requirements, and security plan elements.

Chapter 7.2 Modal Provisions

Provisions for security for transport by road, rail, and inland waterway.

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Appendix B

Checklist of Possible Measures for the Control of Vehicle Access and Vehicles on Site

• Use of unique order numbers for loading/unloading
• Driver identification
• Checking driver's employment statements
• Vehicle identification
• Document checks
• Registration of driver, vehicle, cargo, and destination
• Non-authorized passenger checks
• Restricted access control within plants or storage areas
• Reporting of suspicious incidents
• Internal communication systems
• Adequate lighting at loading/unloading points
• Standard loading/unloading procedures

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Contacts

European Chemical Industry Council

• Avenue E. van Nieuwenhuyse 4, 1160 Brussels, Belgium
• Tel: +32 2 676 73 95
• Fax: +32 2 676 74 32
• Website: www.cefic.org

European Chemical Transport Association

• Avenue de Tervueren 149, 1150 Brussels, Belgium
• Tel: +32 2 741 86 81
• Fax: +32 2 741 86 82
• Website: www.ecta.be

European Petrochemical Association

• Avenue de Tervueren 149, 1150 Brussels, Belgium
• Tel: +32 2 741 86 60
• Fax: +32 2 741 86 80
• Website: www.epca.be

Contact List

• Johan Bakker, Lyondell, The Netherlands
• Marco Balberini, Norbert Dentressangle Chimie, France
• Göran Berg, Schenker AG, Sweden
• Henk Goessens, DSM, The Netherlands
• Andrea Heid, VCI, Germany
• Murad Orhan, BASF AG, Germany
• Paul Peeters, ExxonMobil, Belgium
• Marie-Françoise Scharll, ECTA, Belgium
• Rudolph Scheibler, Bertschi Italia Srl, Italy
• Jan Schuurkes, DOW Benelux, The Netherlands
• Marinus van Dop, Den Hartogh, The Netherlands
• Jos Verlinden, Cefic, Belgium
• Paul Wauters, Wauters Tanktransport n.v., Belgium

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